Permissions
The Admin Dashboard Permissions tab — granting capabilities to groups and users, scoped by studio, project, territory, language, and usage.
The Permissions tab on the Admin Dashboard is where capabilities are granted to a group or user, scoped down to exactly the assets, regions, and usages they should apply to.
Unlike the standard list tabs, Permissions uses a custom layout: toggle between Users and Groups, search and pick one from the list on the left, then view and edit the permission grants attached to it on the right. Each grant shows the project or asset it covers, the asset Types it includes, and the Access capabilities it allows, with Duplicate, Edit, and Delete actions.
What a permission grant covers
Each grant has three parts: who it’s for, what it applies to, and which capabilities it allows.
Scope — what it applies to
| Scope | Meaning |
|---|---|
| Studio | The studio the grant applies within. With no project set, it covers all of the studio’s projects. |
| Project | An optional single project to narrow the grant to. |
| Asset types or Assets | Either whole asset types or specific assets. |
| Tags | Optional tags to filter which files are covered. |
| Creative state | Whether the grant covers final (finished) files, unfinished creative, or any. |
Many capabilities can be narrowed further by source — constraining them to specific countries, languages, and localization types (OV, dedicated, subtitled).
Capabilities
Capabilities appear as toggle chips under Access. The labels you’ll see include:
- Download and Previews — download files, and view web previews.
- Manage Work Requests — place and manage orders. This one is scoped to specific groups (the grant lists exactly which territory/vendor groups it covers).
- Unrestricted Sharing — re-share without further approval.
- Add/Edit Notes — leave notes on assets and orders.
- Ingest Assets — bring source media into the platform.
- Blanket Access to Private Assets — see assets otherwise locked to specific territories.
- Reports: Work Requests, Reports: Downloads, Reports: Group Exceptions, Reports: Group Spending Summary — access to each report.
A grant also lists its covered Types — the asset types (B-Roll, Trailer — Int’l, TV Spot — US, and so on) it applies to.
A permission grant must be approved to take effect. Grants can also expire, after which they no longer apply.